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Information from Board of Directors

2020 Annual Meeting Information

The Board of Directors will be rescheduling the St. Vrain Ranch Property Owners Association Annual Meeting of Members. The meeting on Wednesday, April 1st, at 6:30 p.m has been canceled due to the COVID-19 panedmic.

If you have questions, please contact the Association at 303-485-0232.

St. Vrain Ranch Election Notice 2020

An election is being called to elect a Homeowner Representative to the Executive Board of Directors. This election will be conducted by mail-in ballot. The current Board member Bill Young has submitted his intention to continue on the Board. If there are no other interested candidates for this position, the election will be cancelled, and Bill will be appointed.

All interested candidates must submit a letter of candidacy. In this letter please state why you wish to be a director; a copy of your letter will be included with the ballot to be sent to homeowners. The letter of candidacy must be postmarked no later than May 15, 2020. Candidates wishing to e-mail may use Administrator@stvrainranchpoa.org.

Please contact the Association to verify receipt of your letter of candidacy at 303-485-0232.

All candidates are invited to the May 6, Board meeting to address questions from the Board and any homeowners who wish to attend. The meeting will be held at the Carbon Valley Regional Library at 5:30 p.m.

The election will take place during the month of June 2020; the voting period will extend from June 1st to July 1st, 2020. If necessary, voting ballots will be mailed to all current property owners whose accounts are in good standing as of June 1st, 2020, included with the ballot will be a stamped pre-addressed envelope to be returned directly to the Association's accountant James D. Pieper CPA for audit and counting. The ballots must be postmarked no later than July 1st, 2020, to be included in the election. Please mail or hand-deliver the ballot in a sealed envelope to James D. Pieper CPA. The address and phone number will be included on the ballot.

The results from the election will be announced at the August Board meeting, and posted on the website. Results will be posted to the website and printed in the fall newsletter. The 3-year term for the candidate will begin July 2020.

St. Vrain Ranch Assessments 2020

The 2020 Annual Assessments will remain the same at $300. The assessments are necessary to meet budget requirements for maintenance and operating expenses of the Association. Assessments will be invoiced to all property owners at the beginning of the year 2020 with a due date of April 1, 2020.

This year a payment option will be available to make ½ payments, which will be due April 1st and October 1st with a $10 service charge for each payment. Payments may be made by using a credit or debit card with your PayPal account.

Thank you for your membership in the St. Vrain Ranch Property Owners Association, we look forward to seeing you at the Budget Ratification Meeting Wednesday, December 4, 2019.

COMMUNITY NEWS

Community Garage Sale Dates...

Spring: April 24 & 25, 2020

The Association will be providing the advertising for a Community Garage sale. An advertisement will be placed in the Daily Times Call and other local newspapers. The Community Garage Sale dates are the weekend of Friday, April 24 and Saturday, April 25, 2020 beginning 8 a.m. come rain or shine.

The sale is set up to correspond with Firestone Clean-Up Day which is Saturday April 25th, Firestone residents can drop off unwanted household debris, check website for details. Visit the Town website www.ci.firestoneco.gov for more information.

Snow Removal

Please keep your sidewalks and driveways clear of snow. The Association does not provide snow removal for your sidewalks or streets. Snow should be removed within 24 hours of the last accumulation of snow and ice. The Town will remove snow on the streets according to the snow removal and priority list which can be viewed at www.ci.firestone.co.us If you are going to be out of town, remember to make prior arrangements to have your walkways cleared in the event it snows while you are away. Important – Snow may not be blown or thrown into the street.


Ash trees on our Trail

The Ash trees in our subdivision have been treated yearly for Emerald Ash Bore (EAB) infestations. This year it was discovered that we now also have Lilac Ash Bore (LAB) infestations. Both are wood boring insects that slowly kill the tree.

Two tree maintenance companies were contacted to review and provide their recommendations. Both arborist from these companies recommended the same: all ash trees be removed. The cost to treat for EAB and LAB on these trees on an annual basis over the next five years will exceed to cost to remove them.

Due to the cost of removal, stump grinding and new trees which will be very costly, the Board will complete this in phases over time. The ash trees on the trail have the most damage so that is where we will start. You may see this work going on the trail by SavATree (formerly Swingle) in early November. They will initially do the removal and stump grind. New tree planting would occur in the late Spring.

Fall & Winter Exterior Maintenance Check List

The property owners association was formed to preserve and enhance the value of the members' property and to operate, govern, manage, supervise and care for the community and the common elements of St. Vrain Ranch.

To support these requirements and to maintain the attractive appearance of the neighborhood we have created a checklist that may help you:

Yard
  • - Rake leaves and pine needles (do not blow into street)
  • - Verify trees, shrubs and bushes do not extend over the sidewalk, over or through the fence
  • - Store outdoor furniture and cushions
Roof
  • - Clean Gutters and Downspouts
  • - Check for missing shingles
House Exterior
  • - Clean out window wells
  • - Remove hoses from spigots. Drain and store.
  • - Clean out Chimney
Miscellaneous
  • - Cover AC unit
  • - Remove snow from sidewalks within 24 hours of the last accumulation of snow and ice (do not blow/shovel into street)

Remember: all permanent exterior improvements require a Design Review submittal/approval before starting the work.


Roof Repairs / Replacement Post Hail Damage

Roof replacements require a Design Review (DR) Request Form be submitted for approval, the same as any other exterior improvement. If you are replacing same color just mark roofing and write same color. When re-roofing with the same color, you may submit your DR request form by e-mail. If you decide to change the color of your roofing material, please mail the DR request form along with the color sample from the shingle brochure to the mailing address noted on the DR request form.

Association and Social Media

The property owners association staff and board members do not review social media sites for comments related to the association in any official capacity nor will they respond to such comments. All correspondence with the association must be through official means approved by the association if a member desires a response.

Design Review Requests

Design Review Requests for Painting or re-painting house colors need to be pre-approved.

Please evaluate the exterior paint maintenance of your home, you may use the samples shown here to verify paint requirements.

All backyard landscaping and fencing are required to be installed no later than one year following your closing date.

Please submit Design Review (DR) Requests to the Design Review Committee before starting any improvements. DR forms may be obtained at Design Review Form

Requests may be mailed to:

St. Vrain Ranch P.O.A.
P.O. Box 810
Firestone, CO 80520.

Faxed to: 303-485-2033

Emailed to: designreview@stvrainranchpoa.org